5 Tips to Keep in Mind for Your Tented Wedding
Consider the weather.
In Atlanta, the warmer season begins in April and extends until late August. As much as we love the clear top tents that can be impractical depending on the time of year you’re planning your wedding. A clear tent paired with sunlight, heat and humidity can resemble a greenhouse for your guests and your fresh flowers. Your tent specialist will be able to advise you on seasonality and recommendations based on your location and overall event logistics.
Make sure you have access to a power source.
Your ceremony musician will certainly need access to a sound system. Depending on the location, you may need to accommodate refrigerators or freezers for your catering team. You’ll also need a power source if you’re planning to heat or cool your tent and if you’re considering an uplighting or fairy lights for the reception!
Discuss flooring options.
Tents and poles are extremely heavy and can cause damage to some surfaces. When choosing your tent consider the overall design aesthetic and your damage deposit! Ultra deck can be the perfect barrier between the surface and metal poles. However depending on your vision, you may need to add artificial turf or carpeting for a more polished look.
Consider the setup of all other vendors.
It takes about 8-10 hours to set up a tent. Set aside one day for the tent set up exclusively. By doing this, you give the tenting company time to work through any challenges without disrupting other vendors. Once the tent is up, work with your vendor team to sort through the remaining rentals and estimated time needed. Is there anything that needs to be affixed to the ceiling? That should be the next vendor to load in (PRO TIP: Connect these vendors in advance so they can affix chains, and structures before the tent is raised.) after you’ve got those vendors in place, now the fun part begins!
Have a plan for food prep and trash.
Your caterer will typically handle trash removal at a standard venue when there is immediate access to dumpsters. In the case of a tented wedding, you may not have access to trash cans or a dumpster for that matter. Make sure you add trash cans on to your rental order (and don’t forget trash bags) and have a game plan for trash removal before the post wedding pile up.
We had the pleasure of working a tented wedding at a private estate, catch all the behind the scenes here!
